Job TitleEOP&S Specialist - TEMPORARY POSITION
LocationWoodland Community College - Woodland, CA
CATEGORICALLY FUNDED – POSITION CONTINGENT UPON CONTINUED FUNDING AND BOARD APPROVAL
BASIC FUNCTION: Under the direction of the academic administrator and/or Classified supervisor of Extended Opportunity Programs and Services (EOPS)/Cooperative Agencies Resources for Education (CARE), perform daily support services on and off-campus for low-income, under represented and non-traditional students; provide personal, vocational and academic information and advice; assist with program development, planning and implementation. These will include targeted recruitment, outreach, student success, retention and engagement functions for the EOPS/CARE Program intended to: increase college readiness and attendance; increase awareness of college programs of study and career options; through the matriculation process (orientation, assessments, and educational planning) prepare students for the transition from high schools served by the college, continuing students, and the general community within the EOPS/CARE Program eligibility.
Essential Duties Summary
Provide presentations to groups of students at the assigned College location, high schools or community agencies for college matriculation orientation, EOPS and CARE orientations to incoming or new students to the College or EOPS program.
Interview students to obtain intake information; evaluate documentation to determine eligibility in accordance with Title 5 and district policies, request additional information from students as needed.
Serve as a mentor to students and provide training and work direction.
Assist students with CSU and UC admissions applications, registration process, application fee waivers and supplemental applications.
Instruct students individually regarding study skill strategies, technology and research techniques, and understanding academic requirements.
Plan and implement student engagement activities and events to provide in time services and information to students in support of the student’s progression through college, from entry to completion.
Develop and maintain communication and technology resources, such as brochures, flyers, posters, technology strategies including, but not limited to texting, email, Facebook, Instagram, Twitter or other social media used by students or by the program. (E)
Maintain student caseloads to ensure students are following their Mutual Responsibility Contract to include program contacts with: Counselor, Specialist, Peer Mentor, monthly meetings and workshops.
Assist in planning, coordinating and implementing services to recruit and retain program participants, review and analyze applications and make decisions regarding eligibility status and maintain a rapport with participant parent(s)/guardian(s).
Evaluate standing of EOPS/CARE students to determine grant disbursements.
Assist in the coordination and help facilitate the Summer Program and provide support to tutors and ensure student participation.
Organize Summer Program recruitment, workshops and matriculation.
Develop and implement programs and services to recruit and retain program participants; participate in the evaluation of program effectiveness and prepare necessary reports. (E)
Provide assistance to students in identifying and developing educational, career and vocational needs and goals. (E)
Explain program services to students, staff, other schools and community agencies. (E)
Develop in-service programs and activities to promote instruction, develop awareness of participants’ needs and improve communications; conduct or organize workshops and training sessions. (E)
Develop and schedule workshops to educate EOPS/CARE students on various topics like financial management and credit repair, job interview/applications, and financial aid.
Review and analyze program application and make decisions regarding eligibility status. (E)
Assist students in completing forms such as financial aid and college admission; arrange placement exams as necessary; receive and process applications; conduct workshops on the completion of required forms; specify referral of eligibility for awarding of funds. (E)
Consult with faculty regarding appropriate placement of students, monitor student progress and provide tutor assistance as needed. (E)
Maintain program records; gather and provide program data for inclusion into special reports utilizing Colleague, SARs, Excel, Image Now, or other college software. (E)
Provide personal, financial, academic, career and vocational advice to program students as necessary. (E)
Assist in the coordination and administration of the CARE Program and complete required reports; assist with determining eligibility and assisting students in the program. (E)
Manage confidential files, distribute supplies, track inventory of supply distribution, circulation and usage, bus passes, CARE meal cards, and other resources provided to students.
Organize and lead CARE monthly meetings and special events.
Prepare correspondence for retention and outreach to students.
Recruit students on campus, at high schools and community agencies and groups and on special family nights; make presentations; interview students and inform students and parents of the EOPS Program. (E)
Recruit, assist in the selection of, train and provide work direction to Peer Mentors, Tutors and Office Assistants. (E)
Assist in the planning, organizing, supervising and evaluation of the College EOPS/CARE operations, programs and services; assist in coordinating programs with College and outside agency staff and supervise the work of the program. (E)
Write and edit a comprehensive newsletter regarding EOPS/CARE and related programs and services and distribute to colleges, agencies and individuals as required. (E)
Participate in a variety of EOPS/CARE and related advisory committees; participate in a variety of related on and off campus meetings; attend EOPS/CARE related professional meetings and workshops as approved. (E)
Maintain current knowledge of rules, regulations and guidelines related to EOPS/CARE programs; assure compliance with rules and regulations; analyze new or proposed legislation for possible impact on the programs.
Provide leadership and guidance for student clubs and activities.
Perform related duties as assigned.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Oral and written communication skills.
District organization, operations, policies and objectives.
Diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.
Methods and practices of record-keeping and reporting.
EOPS/CARE Program requirements, guidelines, goals and objectives.
Fundamentals of College procedures and services applicable to EOPS/CARE students.
Computation skills and record-keeping
College programs and services applicable to EOP&S/CARE students, college processes, procedures, academic regulations regarding admission, registration; academic rules pertaining to certificate programs, graduation and transfer
Outreach and recruitment methods
Applicable sections of State Education Code and other applicable laws and regulations that affect students (EOP&S and CARE regulations; Financial Aid rules, regulations and processes; Public Assistance programs – TANF/CalWORKs, SSI/SSP, General Assistance, Food Stamps; Social Security Disability; Medi-Cal/CMSP; State Department of Rehabilitation; Workforce Investment Act, Immigration & Naturalization; Court Dependency, private rehabilitation programs, etc.)
Community resources for information and referral work with students
Case management and interviewing techniques
Knowledge of the development of abbreviated and comprehensive educational plans including College graduation, certificate and transfer requirements
General learning strategies and college study/success skills
Methods and practices of record keeping and reporting, including statistical reporting of case loads
General knowledge of financial aid application process, rules, regulations, policies, procedures and deadlines
The dynamics of poverty and its effects, as it applies to the EOP&S/CARE student population; learned helplessness; internalized oppression
Computer hardware and software: Microsoft Office Suit programs; SARS calendar program; Datatel/Colleague; Web Advisor; Canvas; Campus Portal; e-mail programs; library search engines; financial aid, scholarship websites, assist.org and various social media platforms.
Instructional techniques for preparation of workshops and meetings; group facilitation skills
Event planning and organization
Comprehensive knowledge on college assessment and required use of multiple measures when it uses an English, Mathematics or ESL assessment test for placement and ability to interpret results to determine program eligibility
Administration of program study skills assessment
Perform daily support services on and off-campus for low-income and non-traditional students.
Provide personal, vocational and academic information and advice.
Assist with the planning, organization, supervision and evaluation of EOPS/CARE Program operations and
Analyze, interpret, apply and explain policies and procedures.
Learn and interpret laws, rules, regulations and policies related to EOPS/CARE and explain policies, protocols, rules and regulations to other staff and to current and prospective students
Interview effectively and obtain relevant facts.
Make presentations to groups.
Organize and assemble data and prepare reports.
Relate to students from various cultural backgrounds of the community.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Work independently with little direction.
Work confidentially with discretion.
Be thorough and efficient while multi-tasking; plan and organize work; work independently and with little direct supervision
Apply knowledge of case management techniques, such as identifying student specific strengths and weaknesses, plan and track support services, assess outcomes, implement intervention approaches
Develop and monitor support services for EOPS/CARE participants
Assist in planning, organizing, and evaluation of EOP&S/CARE program options and services
Comprehensive knowledge of other EOPS/CARE staff assignments and ability to take on responsibilities at a short notice
Patience, compassion and an attitude of non-judgment and helpfulness
Problem solving skills
Conflict resolution skills
Operate computer technology and equipment, typing and word-processing skills
EDUCATION AND EXPERIENCE: Any combination equivalent to: Bachelor’s degree in liberal studies, social services, psychology or closely related field and two years’ experience working with educational and economically disadvantaged students in a college student services program or in programs leading to a college education.
LICENSES AND OTHER REQUIREMENTS:
Valid California driver’s license.
Driving a vehicle to conduct work.
Evening and variable hours.
Communicating in person and electronically to effectively exchange information and make presentations.
Reading a variety of materials.
Operating a computer keyboard and other modern office equipment.
Sitting for extended periods of time.
Bending at the waist, kneeling or crouching and lifting light objects.
Range/Step$22.03 per hour
Salary Range$22.03 per hour
If you require reasonable accommodation to apply for this position, contact the Human Resources Office at (530) 741-8765.
WORKING CONDITIONS: Categorically funded positions are contingent upon funding. In accordance to Board Policy, smoking is restricted in many areas of the Yuba Community College District. Woodland Community College is a tobacco free campus.
WORK DAY, WORK WEEK, and WORK YEAR: The District has the right to establish work day, work week, work year; hours of positions within the District may vary.
INTERVIEW: Candidates selected for an interview will be required to visit Woodland Community College of the Yuba Community College District at his/her own expense upon a date selected by the District. Meeting minimum qualifications does not guarantee an interview.
FOREIGN TRANSCRIPTS: Must include a U.S. evaluation and translation. Contact the Human Resources website for a list of agencies providing foreign transcript services.
PRE-EMPLOYMENT REQUIREMENTS: Employment is dependent upon Department of Justice (DOJ) clearance; all fees are the responsibility of the selected candidates and serves the purpose of obtaining a criminal history as authorized by the California Education Code. All prospective employees shall be required to provide verification of TB test.
As an equal opportunity employer with a diverse staff and student population, the Yuba Community College District is committed to creating an inclusive and effective learning and working environment for all.
EQUAL EMPLOYMENT: Yuba Community College District is an Equal Employment Opportunity Employer and guarantees equal opportunity regardless of race, color, creed, national origin, ancestry, gender, marital status, disability, religious or political affiliation, age or sexual orientation and does not discriminate in its educational programs, in employment nor in any other of its activities.
Internal vs. ExternalExternal
Open Until FilledNo
Special Instructions to Applicants
This position is a temporary position with funding beginning August, 2020. Temporary employees are hired on an on call as needed basis and will not exceed 1000 hours or 175 days each fiscal year. Employees are provided 24 hours of sick leave to be available 90 days after their initial hire date. Fringe benefits are not provided as part of this employment.