Job TitleDirector of Institutional Effectiveness
LocationYuba Community College District - Yuba City, CA
Yuba Community College District is seeking a visionary leader to successfully lead District-wide research, planning and institutional effectiveness activities resulting in continuously improving levels of student success. The District is considering applicants from across the nation who have a demonstrated track record of success for leading institutions through systematic change.
CHANGE-ORIENTED QUALITIES: Under the direction of the Yuba District Vice Chancellor of Education and Planning, the Director of Institutional Effectiveness is responsible for providing leadership in the ongoing development, implementation, and assessment of District research, planning and student success initiatives. These functions include coordinating and/or supporting district strategic planning; educational master planning; strategic enrollment management; data integrity and accuracy; annual action plans; departmental service level agreements; program review; research; grant proposals; and other
institutional effectiveness assessments. The position serves as a district leader and advocate for data-informed decision-making and provides statistical analyses for planning, evaluation and continuous improvement. This position provides district-wide leadership and coordination for implementing state and federal requirements related to student success and works directly with the colleges to enhance research efforts and support educational
Essential Duties Summary
ESSENTIAL DEMONSTRATED LEADERSHIP CHARACTERISTICS:
Deep Commitment to Student Access and Success.
Under the direction of the District Vice Chancellor of Education and Planning, the Director improves the quality of life and the economic well-being of our citizens and communities by planning for and assessing programs and services resulting in a quality learning environment and fostering high levels of access and success for all students.
Willingness to Take Significant Risks to Advance Student Success.
Under the direction of the District Vice Chancellor of Education and Planning, the Director will connect the institutional strategies driving student access and success within Student Services and Instructional operations.
The Ability to Create Lasting Change within the District.
Under the direction of the District Vice Chancellor of Education and Planning, the Director will be committed to identifying disproportionate student outcomes on the basis of factors such as race, ethnicity, and gender, and then mobilize the District to improve results through established planning protocols.
Strategic Vision for the District and Its Students.
Reflected in external partnerships under the direction of the District Vice Chancellor of Education and Planning, the Director will plan to leverage the institution’s influence and resources to pave the way for ongoing student access and success. The Director will demonstrate an understanding that institutional effectiveness extends beyond campus boundaries, forging partnerships with outside entities that include K-12 school districts, four-year colleges, community-based organizations and employers.
Raise and Allocate Resources in Ways Aligned to Student Success.
Under the direction of the District Vice Chancellor of Education and Planning, the Director will support resource development activities to achieve significantly improved student outcomes leading to well-designed, sustainable, scalable institutional changes.
REQUIRED INSTITUTIONAL EFFECTIVENESS COMPETENCIES:
• Facilitate District planning activities aligned with the mission, vision, and values in relationship to YCCD’s Strategic Goals
• Develop and disseminate analytical data related to academic, student, and administrative programs.
• Provide technical and analytical support for district institutional assessment, planning and decision-making activities.
• Chair the District Data Integrity Steering Committee and ensure focus on institutional priorities to increase data quality, security and validity.
• Collaborate with Information Technologies to ensure data is accurate and valid.
• Coordinate the development of standard operational procedures that produce accurate and timely data in support of research, evaluation, and assessment functions.
• Provide leadership and technical expertise to ensure district data is accurate and complete including annual update of data maps, report maintenance, and districtwide data integrity trainings.
• Coordinate operational activities related to district reporting to meet state and federal reporting requirements, IPEDS & MIS data validation coordination, etc.
• Design, maintain, and manipulate databases and information systems for research, planning, and institutional accountability.
• Oversee administration of district-wide surveys and reports.
• Ensure that strategic enrollment management targets are collaboratively developed, communicated, monitored, and work with colleges to develop processes, policies, technology, and resources necessary to achieve enrollment and student success goals.
• Implement and maintain a data tracking and evaluation system to monitor the progress of students from outreach through enrollment and retention.
• Assess overall effectiveness in meeting student enrollment and retention goals.
• Maintain knowledge of best practices, new developments and innovative enrollment strategies in higher education; recommend changes to maintain relevance of programs and services to meet student and institutional needs.
• Call and preside over District meetings; represent the District at College (when needed), community, and regional committees.
• Provide data analysis and after-action assessment of Instructional, Student
Services and Administrative Services activities.
• Compile data, prepare analysis reports, manage the Policy & Student Success Committee presentation schedule, and make presentations to District governance bodies and the Board of Trustees.
• Provide leadership in the development of policies and procedures for planning and research in conjunction with District and College goals and missions; provide consultation, support and/or technical assistance on specific District and College research projects.
• Compile, analyze & maintain statistical & other data for reports related to matriculation, enrollment, retention, tracking of grants, student & other demographics, student success & transfer rates.
• Format, prepare and present a variety of statistical & other reports as assigned using analytical & other computer software; coordinate responses to surveys and reports required by external agencies.
• Train, direct and evaluate the work of professional, clerical and other staff as assigned; make recommendations for the employment and retention of staff.
• Monitor educational research studies and external educational databases and disseminate relevant findings to College and District personnel.
• Promote the Program Review (PR) and the Service Level Agreement/Administrative Services Agreement processes by providing data and facilitating annual assessment and reporting cycles.
• Develop and maintain annual budgets for assigned areas of responsibility as well as evaluate and mentor support staff
• Perform other duties as assigned, which includes evening, weekend, and other collateral assignments
• Statistical analysis, report writing, research design, and assessment validation
• SQL database programing
• Microsoft Excel, SQL server and various web applications
• Program review and learning outcome evaluation techniques, service level agreements
• Planning and budgeting processes
• District organization, operations and objectives
• Electronic and print research resources relative to educational research
• Research and strategic planning technology and methodologies; facilitation of group planning activities
• Design research projects, surveys, and focus groups using the best practice methods to ensure validity, integrity, and consistency of data results.
• Develop, implement, and conduct projects and studies in support of institutional assessment, planning and decision-making.
• Establish and maintain effective educational and planning partnerships
• Conduct comprehensive research on a variety of topic areas, particularly related to education
• Establish and maintain cooperative and effective working relationships with others
• Communicate effectively both orally and in writing
• Prepare, present, and interpret factual data and provide conclusions in written, graphic and oral form.
• Relate effectively to people of varied academic, cultural and socio-economic backgrounds using tact, diplomacy and courtesy
EDUCATION AND EXPERIENCE REQUIREMENTS:
The successful candidate, by the first review of applications date must possess the following Administrator minimum qualifications for California Community Colleges. (All degrees and units used to satisfy minimum qualifications must be from accredited institutions.)
• Possession of a master’s degree; AND
• One year of formal training, internship, or leadership experience reasonably related to the administrator’s administrative assignment
• Experience in academic planning, program development, and supervision
• Working knowledge of Hispanic Serving Institutions (HSI) and Minority Serving Institutions (MSI)
• Demonstrates sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of Community College students
• Three to five years of executive administrative experience in increasingly complex positions and demonstrated experience in valuing diversity are strongly preferred, higher education preferred
• Doctoral degree from an accredited institution
• Knowledge of the ACCJC Accreditation regulations
• Knowledge of the California Education Code and Title 5
• Office environment
• Subject to constant interruptions
• Subject to evening or variable hours
• Contact with dissatisfied or abusive individuals
• Communicate clearly and effectively orally and in writing.
• Indoor and outdoor environments
• Travel at frequent intervals to conduct work
• Standing, sitting, walking, reaching (occasionally for long periods of time)
• Cognitive decision making (lack of mental impairment)
• Stressful conditions (cardiovascular fitness)
• Lifting (overhead, waist level, from floor), carrying, and bending
Range/StepRange 30, Management Salary Schedule
Salary Range$83,508 - $123,996 /YR.
BENEFITS/SALARY: The District offers a comprehensive benefits package for employees and dependents, for positions whose FTE is .60 or higher, valued at over $24,273 annually with currently no out-of-pocket expenses to employees or dependents for medical premiums. The package includes health, dental, vision, two (2) life insurance policies and an Employee Assistance program. Additional benefits include contributions to the Public Employee’s Retirement System (PERS) which is integrated with Social Security OR the State Teacher’s Retirement System (STRS), 457/403b options, 22 vacation days, 3 Administrative days, 3 Nonduty days, 2 Floating Holidays, 12 sick days and 19 holidays.
FOREIGN TRANSCRIPTS: Include a U.S. evaluation and translation. Contact the Human Resources website for a list of agencies providing foreign transcript services.
WORKING CONDITIONS: In accordance to Board and Administrative 3570 Policies, In the interest of public health, Yuba Community College District is a smoke and tobacco-free environment.
WORK DAY, WORK WEEK, and WORK YEAR:The District has the right to establish work day, work week, work year; hours of positions within the District may vary.
As an equal opportunity employer with a diverse staff and student population, the Yuba Community College District is committed to creating an inclusive and effective learning and working environment for all.
EQUAL EMPLOYMENT: Yuba Community College District is an Equal Employment Opportunity Employer and guarantees equal opportunity regardless of race, color, creed, national origin, ancestry, gender, marital status, disability, religious or political affiliation, age or sexual orientation and does not discriminate in its educational programs, in employment nor in any other of its activities.
Internal vs. ExternalExternal
Review Start Date04/12/2021
Open Until FilledYes
Special Instructions to Applicants
APPLICATION PROCEDURE AND DEADLINE: To apply, please visit https://yccd.peopleadmin.com/ and complete an online management application. Please provide complete details for each job position held. See resume or left blank will automatically disqualify your application. Please include the following required document(s): Equal Employment Opportunity Statement (attached in a Word document), a cover letter/letter of interest, resume, all unofficial transcripts and a list of references. For questions about Yuba Community College District’s application process, please contact Ana Villagrana (530) 741-6976, firstname.lastname@example.org.
This position will remain open until filled, however, the first review of applications will begin on April 12, 2021, but may be closed at any time thereafter at the option of the Screening Committee. Before a person can be hired with the District, the candidate’s name must go to our monthly scheduled Board meeting. The Office of Human Resources will send out letters to all those not selected for interview; however we cannot send any letters until the Board of Trustees has approved the hire.
It is the sole responsibility of the applicant to ensure that all application materials are received by the application deadline date. All submitted materials become District property, will not be returned, will not be copied and will be considered for this opening only. Faxed, emailed or incomplete and/or late applications will not be forwarded for further consideration.
PRE-EMPLOYMENT REQUIREMENTS: Employment is dependent upon Department of Justice (DOJ) clearance; all fees are the responsibility of the selected candidates and serves the purpose of obtaining a criminal history as authorized by the California Education Code. All prospective employees shall be required to provide verification of TB test.