Purpose: The Development Coordinator is a central position within the Development team, working side-by-side with the Chief Advancement Officer to assist in managing schedules, department projects and the recruitment and engagement of high-level volunteer committees.
DUTIES AND RESPONSIBILITIES:
- Coordinate the daily activities of the Chief Advancement Officer by arranging meetings, coordinating calendars, ensuring adequate preparation, setting agendas, and providing other administrative support as needed. Efficiency and confidentiality are required.
- Coordinate the work of four high-level volunteer committees created to maximize the Museum’s reach into the community. Tasks includes developing agendas, scheduling and attending meetings, generating minutes, maintaining Board and committee rosters, understanding By-Laws related to terms, and coordinating committee work and follow-up to keep committee focused on action items.
- Manage all activities of the Museum’s “Corporators,” an adjunct committee of 200+ engaged community members. This includes working closely with the Committee Chair to engage the members and place them on Museum committees, and creating regular communications about museum events and happenings, volunteer opportunities, and special programs. Work closely with the Corporator Nominating Committee to recruit and engage new members.
- Assist the CAO, who serves as the liaison to the Board of Trustees’ Nominating Committee, to coordinate work of the Committee to strategically address the composition and recruitment of the Board of Trustees. Assist with the organization and coordination of the Museum’s Annual Meeting for the election of new members, and ensure the meeting meets the requirements of the Museum’s By-Laws.
- Serve as a liaison to the Marketing Team and coordinate development communications. This includes generating specific and regular communications with Corporators as well as managing the communications for the Annual Meeting and annual fundraiser.
- Participate in various museum-wide exhibition and program meetings and assist with Museum-wide events as needed.
- Monitor development department budget and campaign budget, anticipating issues, understanding status and assisting in preparation of future year’s expenses.
- Perform other related duties as assigned.
- Knowledge of non-profit management and fundraising/campaign practices. Experience working successfully with volunteer committees.
- Effective project management skills including, but not limited to, organization, time management & communication skills.
- Ability to work effectively with a wide variety of constituents in a professional manner.
- Possess the skills necessary to work effectively with volunteers including creating structures to ensure accountability, clear communication, training and appreciation.
- Excellent written and verbal communication and editing skills. Strong commitment to quality customer service, confidentiality and professional discretion. Proficient in various programs needed to generate quality external communication and newsletters.
- Ability to be a creative problem solver and ability to work both independently within a team.
- Ability to juggle multiple projects. Adept and agile with multiple platforms, database management, presentation software etc.
- Must be able to work occasional nights, evenings, and weekends as required
Degree preferred or equivalent experience
Three plus years of development or related experience. Experience working on or with volunteer committees needed. Appreciation of Museum mission important.